IMPORTANT MEETING

ALL SAINTS & BOYNE HILL SCHOOLS ASSOCIATION

Annual General Meeting and Special General Meeting

On 11^th October from 3:30pm-4:00pm

At All Saints Junior School

Refreshments will be served

AGENDA

1. Welcome and introduction
2. Minutes of the last Annual General Meeting
3. Presentation of accounts for 2017-18
4. Resolution to dissolve the joint schools association
5. Adoption of new constitution – joint or single school association
6. Election of committee
7. Election of auditor

Following the written request of 20 members, in accordance with the constitution, the committee is seeking approval to dissolve the current joint schools association so that each school focuses on its own fund raising endeavours in order to plan more age appropriate activities and events. The two schools will of course, continue working closely together.

If the resolution is agreed, it is proposed that Boyne Hill members will adopt a new constitution and seek approval from the Charities Commission to gain charitable status.

All Saints will consult the school community of parents, carers and staff regarding what kind of parent/teacher collaborative model suits it best. In the short-term, fund-raising and social initiatives will be originated by school leaders with parents/carers approached to support the initiatives in ways which work for them, such as volunteering time to help at events like the Community Day.

If the resolution is not agreed, the committee proposes the amendment of the current constitution to:

1. Remove the requirement for the two school Head Teachers to be Chairpersons on the committee.
2. Change the funding split to be equally shared rather than based on the number of children on role in each school in the January census.
3. Update the wording to reflect current practice.

Clauses 7, 12, 13, 14, 21 & 23 of the constitution currently read:-

7. The management of the Association shall be vested in a committee consisting of

1. 4 officers namely the Joint Chairmen, being the Head Teachers of both schools, the Secretary and the Treasurer and
2. Not less than 5 and not more than 12 members representative of both schools

-a minimum of 2 and a maximum of 5 members from the Infant School together with

-a minimum of 3 and a maximum of 7 from the Junior School and

1. 2 staff representatives, 1 from each school and
2. If the committee so decides, not more than 3 members co-opted by the committee

12. Committee meetings shall be held at least once each term.

13. The Annual General Meeting will be held on a suitable date before the end of October. At the Annual General Meeting, the Chair shall be taken by either of the Joint Chairmen of the committee.

14. A quorum of 30 members or 1/10 of the total membership is necessary at Annual General and Special General Meetings.

21. Bank Accounts shall be operated in the name of the Association and withdrawals shall be made on the signature of any two of the Officers of the Association.

23. The provision of financial support for the two schools shall be proposed by the Treasurer for each financial year and will take into account the January pupil numbers attending each school.

It is proposed to amend the constitution as follows:-

7. The management of the Association shall be vested in a committee consisting of

1. 3 officers namely the Chair, the Secretary and the Treasurer and
2. Not less than 6 and not more than 10 members representative of both schools

-a minimum of 3 and a maximum of 5 members from each school and

1. 2 staff representatives, 1 from each school and
2. If the committee so decides, not more than 3 members co-opted by the Committee

12. Committee meetings shall be held at least three times a year.

13. The Annual General Meeting will be held on a suitable date before the end of October. At the Annual General Meeting, the Chair shall be taken by the Committee Chair or in his/her absence another member of the Committee.

14. A quorum of 30 members is necessary at Annual General and Special General Meetings.

21. Bank Accounts shall be operated in the name of the Association and withdrawals shall be made on the authorisation of any two of the Officers of the Association.

23. The provision of financial support for the two schools shall be shared equally.

ALL parents, carers, members of staff past and present, Governors and friends of the schools are automatically members of the Schools Association. For the meeting to be quorate, we need a minimum of 30 members and each member attending will be able to cast a vote.